• Open Outlook. Resize the Outlook window so that it occupies only part of the monitor screen.

• From the View menu, select either the Folder List or the Outlook Bar option.
  

• Start a new message addressed to those with whom you wish to share a distribution list. Resize the message window so that it overlaps but does not obscure the Outlook window. (You will have two windows open on the screen and be able to see a portion of each.)

• In the Outlook window ("Contacts - Microsoft Outlook"), select the Contacts folder in the Folder List or Outlook Bar. When this is done, the distribution lists that you have made are displayed to the right of the Folder List. They are distinguished by the small icon.
  
• Click on one of these lists and drag it to the message window that is under the Outlook window. Release the mouse button and the distribution list will become an attachment to the message.
• Click on the message window to complete a message, if desired, and send.

To import a distribution list received via Outlook email into the Contact folder:

• Open the message containing the distribution list attachment. Resize the message window so that the Outlook window (Folder List) is visible behind it. (You will have two windows open on the screen and be able to see both.)
• Click and drag the attachment from the message window to the Contact folder in the Microsoft Outlook window. Click on the Contact folder. (The Outlook window will jump in front of the message window.) The new distribution list will appear in the Outlook window to the right of the Folder List.
• This list can now be used to send group messages.

To send a group message using a distribution list:

• Open a new message window.
• Click on the "To" address book icon.
• Click on the down arrow next to "Global Address List" in the upper right corner of the Select Names box. Select Contacts.

• Select the distribution list that you would like to use and proceed with your message as usual.